Careers & Internships

Bookkeeper

Mary Abbott Children’s House is seeking a Bookkeeper. This position is part-time. The Bookkeeper will ensure the consistent functioning of our day to day finances. She/he will be responsible for the integrity of all accounting and bookkeeping processes, as well as grant compliance. This position will pay $15 - $20 per hour based on experience.

To apply for this position, please submit a resume with references and cover letter to adanley@abbott-house.org

The bookkeeping position is a part-time staff position under the supervision of the Executive Director.  Duties will include, but are not limited to:

  1. Assume primary responsibilities for Abbott House receivables, including preparation of deposits and entry into QuickBooks.

  2. Prepare, issue and record remittance for all Abbott House payables.

  3. Ensure compliance with local, state, and federal government contracts, grant awards and financial reporting requirements. Maintain positive relationships with contract monitors.

  4. Semi-Monthly payroll processing. Set up new employees in Paychex accordingly.

  5. Reconcile monthly financial activity.

  6. Prepare and finalize of monthly reporting materials to include Profit & Loss and Balance Sheet for Executive Director.

  7. Assist the Executive Director with the coordination of annual financial audit and 990 reports, interface with CPA firm, prepare processes as well as ensure general audit readiness.

  8. Manage logistics of recurring credit card and EFT donations.

  9. Oversee credit card donation system.

  10. Other duties as necessary to achieve the basic function of this position

Qualifications

The Bookkeeper will have at least two years of professional experience managing the finances of an organization (preference given to nonprofit experience). She/he will have experience in accounting that would demonstrate a clear understanding of all areas of bookkeeping; including general ledger, subsidiary ledgers, journal entries, financial statements, accounts receivable, accounts payable, and payroll.

The bookkeeper will have the following experience and attributes:

  • Bachelor’s degree or equivalent experience in the area of accounting

  • Extensive knowledge of QuickBooks

  • Confidentiality, excellent organizational skills and accuracy are important qualifications for this position, as well as the ability to communicate clearly

  • Experience should include audit, compliance, and budget

  • Demonstrated resourcefulness in setting priorities

  • Personal qualities of integrity, credibility, and a commitment to the mission of Mary Abbott Children’s House


Child Advocate Intern

Reports to:  Family Advocate, Executive Director

Requirements:  Excellent organizational and communication skills.  Ability to work with many different cultures.  Knowledge of child development and/or previous experience in the area of child abuse preferred. 

Purpose:  To help reduce trauma to the children and families who visit Abbott House.   To aid the Child Abuse Response and Treatment (CART) Team in seeking successful case resolutions for the child.

Responsibilities include but are not limited to:

  • Play with children to help them relax before and after interviews

  • Maintain contact with families to ensure their comfort

  • Foster positive relationships with CART Team members and other professionals

  • Assist Family Advocate in case management

  • Answer phone in professional and courteous manner

  • Greet clients as they arrive

To apply for this position, please submit a resume and cover letter to anelson@abbott-house.org.


Development Intern

Job Purpose: The administration internship position presents an exciting opportunity to attain hands on experience working at a nonprofit that will benefit you in any future work setting. This position is part time and the hours are adjustable based on your given needs for class credit, if applicable. The intern will assist the Executive Director, Director of Community Engagement, or any other staff member with any administrative duties as assigned through the semester. There is no previous experience necessary to apply for this position, just a willingness to be flexible and a passion to help children in our community!

Duties and Responsibilities:

  • Help draft ask letters and board documents

  • Create graphics and promotional materials for events and fundraisers

  • Organize and input information into an online donor data base

  • Organize rooms, closets, and offices

  • Sort and organize documents, contracts, and financial statements

  • Assist with grant writing

  • Communicate with business owners in the community about donations of foods, goods, or services for fundraiser events

  • General duties as assigned by any staff member

To apply for this position, please submit a resume and cover letter to puhr@abbott-house.org.