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Abbott House Blog

Wednesday, July 12, 2017

Job Opening: Director of Operations

Mary Abbott Children's House is seeking a Director of Operations. This position is full time. Candidates must have a passion for raising community awareness for child abuse prevention and response.

The Director of Operations will help define the process and implement the infrastructure and systems needed to sustain the organization and foster growth. She/he will continue to build and manage effective and streamlined administrative systems, including financial, accounting, human resources (HR), and physical infrastructure.

To apply for this position, please submit a resume and cover letter to hiring@abbott-house.org

The Director of Operations is a full-time staff position under the supervision of the Executive Director. Duties will include, but are not limited to:

  1. Assume primary responsibilities for Abbott House receivables, including preparation of deposits and entry into QuickBooks.
  2. Preparation and finalization of monthly and annual financial reporting materials and metrics for Abbott House Board of Directors.
  3. Oversee budgeting, financial forecasting, and cash flow for organization.
  4. Help reconcile monthly financial activity.
  5. Manage logistics of recurring credit card and EFT donations.
  6. Oversee credit card donation system.
  7. Prepare, issue and record remittance for all Abbott House payables.
  8. Prepare donor acknowledgement letters as well as annual tax letters.
  9. Coordinate all audit activities.
  10. Assist with payroll and benefits tasks and planning.
  11. Assist the Director of Community Engagement in monitoring grant expenditures with regard to timelines, specific grant stipulations, and remaining balances.
  12. Assume primary responsibility for all facility management including supervision of system maintenance (phone system, security, cleaning, company, etc.)
  13. Serve as liaison to IT consultant and coordinate efforts from other entities (phone, internet, etc).
  14. Provide a supporting role in board facilitation and relationship development, especially as it relates to the Board Finance Committee.
  15. Assume Logistical responsibility for Abbott House events in conjunction with the Executive Director and Director of Community Engagement.

Qualifications

The Director of Operations will have at least five years of professional experience, including managing the finance and administration of an organization (preference given to nonprofit experience). She/he will have experience in accounting that would demonstrate a clear understanding of all areas of bookkeeping; including general ledger, subsidiary ledgers, journal entries, financial statements, accounts receivable, accounts payable, and payroll.

The director of finance and administration will have the following experience and attributes:

  • Bachelor's degree or equivalent experience in the area of accounting.
  • Extensive knowledge of QuickBooks.
  • Excellent people skills, with experience collaborating in a multidisciplinary, diverse, and dynamic team
  • Demonstrated experience in financial management and accounting, ideally in the nonprofit sector
  • Experience should include audit, compliance, budget, and system development.
  • Demonstrated resourcefulness in setting priorities and proposing new ways of creating efficiencies
  • Proven effectiveness leading professionals in finance and accounting
  • Flexible and a self-starter; able to multitask while also being highly detail-oriented
  • Personal qualities of integrity, credibility, and a commitment to the mission of Mary Abbott Children's House.

Mary Abbott Children's House is seeking a Director of Community Engagement. This position is full time. Candidates must have a passion for raising community awareness for child abuse prevention and response. Qualified candidates will have prior experience in fundraising, grant writing, public speaking, and community outreach. You must have a demonstrated ability to work independently as well as on group projects. Relationship building and writing skills are key. Experience working with a donor database is preferred.

To apply for this position, please submit a resume and cover letter to hiring@abbott-house.org.

Responsibilities of the Director of Community Engagement, in coordination with the Executive Director, include:

1. Directing and/or coordinating operations for all fundraising events and donor relation activities:

  • Coordinating the Basketball Coaches' Lunch annual fundraiser.
  • Coordinating all fundraising letter campaigns.
  • Cultivating and maintaining individual donor relationships in conjunction with the executive director.
  • Developing and managing Abbott House's donor database software.

2. Developing and managing the agency's community engagement strategy:

  • Identifying relevant community speaking engagements and activities to increase visibility of Abbott House.
  • Coordinating all publicity and outreach efforts during Child Abuse Awareness Month.
  • Dividing speaking engagements and activities with the Executive Director, and the Medical Advocate & Outreach Coordinator.
  • Recruiting volunteers for various projects within the organization.
  • Assisting with management of non-program volunteers.

3. Developing and managing the agency's communication strategy:

  • Maintaining content for Abbott House's communication tools (website, social media, etc.) related to the messaging and outreach activities of the agency.
  • Developing and maintaining all collateral materials.
  • Coordinating and/or writing press releases and media alerts.
  • Tracking and maintaining all agency press.
  • Coordinate development of Annual Report.

4. Building community relationships through Abbott House's educational outreach programs:

  • Cultivating relationships with community groups, schools, and other organizations in an effort to increase public awareness of child abuse and neglect and encourage appropriate response (in coordination with Director of Community Response & Training and Medical Advocate & Outreach Coordinator).
  • Coordinating and conducting educational trainings and presentations.
  • Directing community engagement events.

5. Partnering with the executive director to oversee and enact the agency's funding strategy and operational cash flow:

  • Overseeing the Abbott House grant calendar and managing grant compliance.
  • Assisting in grant writing.
  • Partnering with the executive director to identify new grant sources.
  • Assisting with financial internal controls.

6. Assist with staffing of Board of Directors committee meetings:

  • Schedule and attend committee meetings.
  • Execute and follow up on committee tasks.

Join us for the 11th Annual Basketball Coaches’ Lunch on Tuesday, December 6th, 2016, at 11:30 a.m. at Embassy Suites Hotel & Conference Center in Norman! We’re excited to be joined by Coach Lon Kruger, Coach Sherri Coale, Emcee Toby Rowland, and special guests as we celebrate mens’ and womens’ basketball success and get a sneak peak at the upcoming season. For sponsorship information, please contact Abbott House Director of Community Engagement, Chilton Purcell, at 405-579-5800 x103. For individual ticket information, see the invitation below!

ah-basketball-coaches-lunch-evite

Friday, May 1, 2015

Ribbons for Prevention

blue ribbon pinAs April departs, we acknowledge all those who helped us mark Child Abuse Prevention Month as an opportunity to raise awareness and educate the public about child abuse signs, how to report, and how to prevent. One-hundred of our friends agreed to wear blue ribbon lapel pins to help raise awareness. Several of them asked that they not be acknowledged, feeling that the emphasis should be on prevention rather than the individuals who participated.

We wholeheartedly thank each of the one-hundred people who wore their pins for the month.

The Mary Abbott Children's House is a safe place for children to tell their stories after a sexual or severe physical trauma. Additionally, Abbott House provides acute sexual exams when necessary and offers reassurance and wellness checks to every child who comes through our doors.

Abbott House is one of approximately 750 independent Children's Advocacy Centers across the country accredited by the National Children's Alliance and is charged with serving Cleveland, McClain, and Garvin Counties. Abbott House also serves counties outside of its primary jurisdiction, serving 19 Oklahoma counties in the last year.

Although a stand alone non-profit organization, Abbott House works closely with law enforcement officers, the district attorney's office, child protective services, mental health care professionals, and medical professionals to maintain a victim centered, child friendly atmosphere and sensibility during investigations of alleged child abuse.

For more information on Abbott House, please call 405-579-5800 or email online@abbott-house.org.

Wednesday, April 29, 2015

Business Before Hours a Great Success

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Abbott House Executive Director Clint Williams thanks the group for coming

Over sixty-five business professionals and friends of children’s advocacy came to the Mary Abbott Children’s House for the Norman Chamber of Commerce’s April version of Business Before Hours. The event was sponsored by FAA Credit Union.

In a brief program, FAA Credit Union President/CEO Steve Rasmussen presented stuffed animals, comfort items, and a generous check to Abbott House that had been donated by credit union employees and customers.

Business Before Hours marks the last in a series of Abbott House events designed to highlight April as Child Abuse Prevention Month. Other events included a ribbon cutting to mark the end of building expansion, a series of “lunch and learn” opportunities, and a blue ribbon campaign.

Abbott House executive director Clint Williams stated, “We have had a great April this year and are so proud of the way the community has embraced our call for awareness. Child Abuse Prevention is a goal that takes massive effort and intention from all adults who are in children’s lives.”

The Mary Abbott Children’s House is a safe place for children to tell their stories after a sexual or severe physical trauma. Additionally, Abbott House provides acute sexual exams when necessary and offers reassurance and wellness checks to every child who comes through our doors.

Abbott House is one of approximately 750 independent Children’s Advocacy Centers across the country accredited by the National Children’s Alliance and is charged with serving Cleveland, McClain, and Garvin Counties. Abbott House also serves counties outside of its primary jurisdiction, serving 19 Oklahoma counties in the last year.

Although a stand alone non-profit organization, Abbott House works closely with law enforcement officers, the district attorney’s office, child protective services, mental health care professionals, and medical professionals to maintain a victim centered, child friendly atmosphere and sensibility during investigations of alleged child abuse.

For more information on Abbott House, please call 405-579-5800 or email online@abbott-house.org.

 

Duey-logo-cropped-300x146 (2)Once again, the Mary Abbott Children’s House will be the beneficiary of Old Hat’s SuperFan 5K! Abbott House joins the Norman Public School Foundation as co-beneficiaries for the third year in a row. The 5K will be held Saturday, May 16th at 8:00 a.m. to be followed by “Lil’ Duey’s Fun Run,” a one-mile run for children and adults of all ages.

Abbott House executive director Clint Williams said, “We are so pleased to be included in the fun again this year. Old Hat is a generous community partner, and we’ve enjoyed seeing this event grow.” Abbott House will host one of two water stops, and a group of board and staff members will participate in the fun run.

To register for the 3rd annual Old Hat SuperFan 5K or for more information, visit the event’s website.

TAGS: Comment

Abbott House ribbon cuttingfrom The Norman Transcript:

Nearly a year after the Mary Abbott Children's House broke ground on a construction project, employees gathered with community leaders Wednesday for a ribbon cutting ceremony to celebrate the completion of Phase I.
The project was designed to create more space for multidisciplinary team efforts, said Clint Williams, Mary Abbott House executive director.

The Abbott House is a safe place for children to tell their stories after sexual or severe physical trauma, Williams said.
Although they are a stand-alone nonprofit, the organization works closely with law enforcement, the district attorney's office, child protective services, mental health and medical professionals.

Phase I included the creation of a forensic computer lab, in partnership with the Norman Police Department, and a co-located office space for NPD detectives and the Cleveland County Sheriff's Office who are specifically assigned to child abuse response.

"Many of you were in this room wearing hard hats nearly a year ago to help us get started and to get the project rolling, so it's so nice that you're able to be here today in order to see our progress," Williams said.

Briefly describing the upstairs renovations and expansion, Williams said the west side is where the traditional law enforcement area, or co-located detectives' office, is located; in the middle of that is the forensic computer lab.
"The new forensic computer system area is going to allow us to focus on a lot of the unknown crimes that occur," Norman Police Chief Kieth Humphrey said. "We'll have an opportunity to get a head start on that and work with different departments in order to track these individuals down that are putting our kids at risk."

Having the lab and offices at the advocacy center will help everyone continue working hand in hand to accomplish the goal of significantly reducing or completely wiping out these types of crimes, Humphrey said.

read more

What started with a child’s vision to donate 10 teddy bears to the Mary Abbott Children’s House soon grew to 50, then 100 and finally almost 300 teddy bears. Truman Elementary and Truman Primary both participated in a teddy bear drive after Alison Horstkoetter, second grader at Truman Primary, came to her school counselor with an idea to give back and help children in the community.

“This is the vision of a seven-year-old girl,” said Truman Primary Counselor Suzie Price. “Her original goal was 10 teddy bears and look where we’ve come. She made posters. She counted bears. I see her as a leader with a giving heart.”

Alison, the daughter of Laura and Dustin Horstkoetter, went straight to Price and Principal Kristie Eselin with her idea, Dustin Horstkoetter explained. Horstkoetter is a detective with the Moore Police Department who volunteers with the Mary Abbott Children’s House.

Read full article here

Wednesday, July 16, 2014

Henderson Joins Abbott House Board

In its June meeting, the members of the Mary Abbott Children’s House board of directors elected Barbara Henderson to serve the remaining term of Anne Ederington, who resigned from the board in May to relocate to another area. Barbara and her husband George are long-time Norman residents and community volunteers.

Barbara comes to the Abbott House board with a wealth of knowledge and experience, having served on the City of Norman Human Rights Commission, the Link Norman steering committee, the board of trustees for World Neighbors, and in various capacities for the Christmas Store, Possibilities, and the Xenia Institute.

Abbott House board president Kristopher Boyd said, “We are excited that Barbara will be serving with us, and we look forward to her insight and experience as we continue our vital work in the community.”

Abbott House recently celebrated its building expansion with a groundbreaking ceremony and reception. Board members, staff members, agency heads, and members of the Norman Chamber of Commerce were on hand to mark the occasion and donned special Abbott House hard hats before posing for photos.

The building expansion has been in the planning stages for the last 18 months and when completed will house the Child Victims Unit, a conference room, a forensic computer lab, and additional program space for forensic interviews. Expansion is taking place in the upper floor of the building addition that was constructed in 2008. When completed, the building will contain 1,500 square feet of repurposed space.

Executive Director Clint Williams said, “this ceremony marks the beginning of a process we have waited several months to see. Our building expansion will give us the opportunity to serve more children and increase our collective efforts in the community. Through our shared work, we hope to make the process easier for children who have been in a situation of abuse.”

Members of the multidisciplinary team that responds to child abuse include: the Mary Abbott Children’s House, Norman Police Department, Cleveland County Sheriff’s Office, Oklahoma Department of Human Services, Bethesda, the Center for Children and Families, Central Oklahoma Community Mental Health, and the Oklahoma Juvenile Authority.

Funding for the expansion project was provided in part by a grant from Sarkeys Foundation.

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